Speed Filer 2.0 – A Great Tool Just Got Better… 14 August 2007
Posted by lawvol in Blawg, GTD, Plug-ins and Tools, Productivity, legal technology.add a comment
A few weeks ago, I reviewed Claritude Software’s Speed Filer, which at the time was in version 1.1.2. See Mere Dictum, 26 July 2007. Since then, the folks at Claritude have released Speed Filer version 2.0 Professional, and it has some great added features that make this wonderful tool even better.
First, while version 1.1.2 was a huge timesaver, each time Outlook was opened, there was a slight delay as Speed Filer loaded up and scanned all the existing mail folders. Version 2.0 now loads in seconds, and without a delay for the Speed Filer splash screen. While a momentary delay is rarely a huge issue, it does make it much easier and quicker to simply start Outlook and send a quick email (especially if you are like me and often remember that ONE email I need to send at the end of the day – after I’ve shut Outlook down). The new version, according to the software documentation now scans the folders in the background as you work, rather than at Outlook startup. As a result, the program is less obtrusive in that it isn’t in the “foreground” at startup.
Next, Speed Filer 2.0 now allows you to file reply emails directly into a folder with the email to which they reply. Thus, there is no need to go back and file the original email after you have sent a reply. The interface for this is the same remarkably simple one used in the previous version, plus the added bonus of a new series of check boxes in the menu bar (in my case the Ribbon in Outlook 2007), which allows you to check whether you want to file the original with the reply or not. This is a wonderful timesaving feature in that it allows you to read an email, respond to it, and file them both away in one easy step.
Speed Filer2.0 Menu Check Boxes
Most importantly (and impressively) Speed Filer 2.0 now has “intelligent folders” which allows it to analyze your email habits and figure out where you want to file a message before you tell it. I must be honest, I was a little skeptical about how well this feature would work before I tried it out, but it really works. I have absolutely no idea exactly how it can conclude that an email with a cryptic subject to an attorney with whom I have multiple cases should be placed in precisely the right folder, before I have even finished writing the message. It is uncanny, but it is an absolutely fabulous feature which is a huge timesaver. You will see, most of the time Speed Filer 2.0 knows where I want to file a message before I do. Of course, if for some reason I want to file the message elsewhere, I still have the option to select a different folder by simply typing a few letters of the folder name (and it’s a fuzzy search, so it need not be the start of the name) and Speed Filer will automatically sort to that folder.
Speed Filer 2.0 adds tabs to the “File Message in” pop-up window, which makes it easier to drill down to your desired folder in a variety of ways, especially if you are a mouse devotee. Still, the strength of the interface lies with the keyboard and the ability to simply tap out a few letters and have Speed Filer automatically take you to the folder you want (assuming it didn’t already figure out where you wanted it). The “File Message in” window now also allows you to “Send and Delete” messages which you have no need to file. This is great in preventing your Sent Items folder from filling up with miscellaneous “throw-away” emails which we all send.
Speed Filer 2.0 “File Message In” Menu
These are just a few of the features of Speed Filer 2.0, and everything that was available in 1.1.2 is still there. As I said when I reviewed the prior version, I have tried numerous email filing applets and utilities, and none of them are as easy to use, lightweight, efficient, and effective as Speed Filer 2.0 Professional.
The cost for Speed Filer Professional 2.0 is $39.95 while the Personal version is $24.95. The Personal version is remarkably similar to version 1.1.2, and would be fine for most home users. The Professional version, on the other hand, is powerful and simple—in my opinion it is an excellent value for your software dollar.
If you haven’t tried Speed Filer, you really should. I will all but guarantee that you will definitely want to purchase the program at the end of the 30 day free trial. For more information, visit the Claritude Software site, or Speed Filer creator Itzy Sabo’s blog Email Overloaded.
maf
*** The author did not receive any compensation for this review. ***
Ammunition for Battling your Inbox: Speed Filer by Claritude Software 26 July 2007
Posted by lawvol in Blawg, GTD, Plug-ins and Tools, legal productivity, legal technology.2 comments
Like many attorneys, I am constantly dealing with large volumes of email. For more than a year now, I have been trying to keep my emails organized by using a series of folders for each of my active and archived case files. I put these folders into a personal file folder in Outlook, mainly to reduce the space they occupy on my firm’s email server. Still, this sort of sorting takes time when you have more than a handful of active matters. When you add to that a variety of other folders for personal and topical emails, the fix can become as bad as the problem.
Enter my new favorite plug-in: Claritude Software’s Speed Filer. This wonderful little add-on allows you to automatically organize your email as you go with just a few keystrokes or mouse clicks. It integrates directly into both Outlook 2003 and 2007, and adds buttons to aid in navigation, and overrides the Outlook keystrokes for filing emails. It is readily configurable to your own email filing style, and is effortless to use. I have tried other trial versions of email sorting software, but never liked them enough to actually buy them. I consider Speed Filer to be the best $24.95 I have spent on software in recent memory. What’s more, there is a free trial to see if you like it. You can also learn more about it at the Speed Filer Blog.
The genius of this program lies in the interface which automatically pops up when you click send.
As soon as the Speed Filer window pops up, all you have to do is type a few letters of the name of the folder (or in my case the name of the case) which the email needs to be associated with, and it hones in on the correct folder and filters out all the others. A simple tap on the return key, and the email is both sent and filed in the correct folder.
Speed Filer “File Message In Folder” Menu
As for emails in your inbox, you can simply use the standard keystrokes for moving emails to another folder (ctrl-shift-v) which gives you the same interface used for sending emails, or click on the menu bar added into Outlook and select the folder where the email should be filed.
Speed Filer Toolbar for Outlook 2007
If you are looking for a particular folder, once again, the Speed Filer toolbar allows you to effortlessly navigate without having to scroll through Outlook’s folder menu until you find it.
I really have nothing bad to say about Speed Filer, and at $24.95 per license it is a steal. If you deal with constant emails, you really should do yourself a favor and give the free trial a shot. A wonderful little tool to help make your inbox much more orderly, and save you a little time in the process.
maf
